Program Support Associate

Job Description

The Walton Family Foundation (WFF) is seeking a skilled, highly motivated, and collaborative individual to join the Foundation as a K-12 Education Program Support Associate. 

Our Commitment to Diversity, Equity, Inclusion and Belonging

We are committed to embedding diversity, equity, and inclusion throughout the organization to foster an environment where all associates THRIVE and belong.  We do this by creating:

• a culture committed to continuous learning that recognizes and values differences
• an environment of respect and connection to learn from the richness of identities, experiences, and perspectives
• fair access for all to opportunities for growth and advancement

About the Position

The primary duty of the PSAs is to support the smooth execution of the team’s operations, budgeting, strategy, and grant making across a diverse portfolio of local and/or national grantees.  The role supports projects and initiatives through project management, meeting planning and coordination in service of the Education Program’s Strategy 2025 goals. The ideal candidate will have experience in project management, meeting planning and coordination and strong attention to detail, interpersonal, communication, and writing skills.

Specific duties include:

Grants Management Support (60% of time) 

• Assist program officers administratively - editing and strengthening grant write-ups, tracking grant letters and payments, and coordinating grantee reporting;
• Collaborate with the budget and grants administration team to track grants that are in the pipeline, and follow up on payments and outstanding grantee reports;

Act as liaison between K-12 Education team members, other internal partners and home office administration to provide updates, requested information, and materials in a timely manner.

Operations (30% of time)

• Perform assigned operational, technical, and analytical tasks to support the work of the K-12 Education Program;
• Prepare documents, take meeting minutes, and compile follow-up notes for key meetings;
• Coordinate events/meetings and professional development opportunities for team members;

Additional Duties (10% of time)

• Act as representative of the foundation to grantees and external partners;
• Complete special projects, as assigned.

Who we are looking for

Qualifications required for your success

• Strong technical skills, including knowledge of Microsoft Office Suite and SharePoint
• 3 – 5 years of full-time professional experience or significant internship experience, preferably in an office environment

Additional Helpful Experience Includes

• Bachelor’s Degree preferred, but not required

Personal attributes that support your success

• Ability to give and receive feedback graciously
• Service orientation and partnership: This is a role that provides critical support to program officers, grantees, and ultimately the entire team. As such, PSAs should operate with sensitivity to the needs of those they support, build strong relationships, and help make the work easier.
• Attention to detail: There are many facets of this role that require ensuring that documentation is accurate, timely and complete in alignment with established deadlines that are in service of shared team outcomes. PSAs must operate with a high degree of awareness of and appreciation for what might seem like “small” details.
• Proactive problem solving: There are a lot of moving pieces in the PSA role, and sometimes only the PSA is aware of them all at a given time. This requires a PSA to anticipate and identify potential challenges and roadblocks and suggest solutions (to manager, Program Officers, others) in order to keep work on track.

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.

Benefits Information

Compensation Range:   $60,000 - $65,000

We offer a comprehensive and generous benefits package which includes medical, dental, and vision insurance, a 401 (k) retirement plan and paid time off.

About the Walton Family Foundation 

The Walton Family Foundation is, at its core, a family-led foundation. Three generations of the descendants of our founders, Sam and Helen Walton, and their spouses, work together to lead the foundation and create access to opportunity for people and communities. We work in three areas: improving K-12 education, protecting rivers and oceans and the communities they support, and investing in our home region of Northwest Arkansas and the Arkansas-Mississippi Delta. To learn more, visit waltonfamilyfoundation.org and follow us on Facebook, Twitter and Instagram.

The Education Program

Learn more about the Education Program strategy here.

How to Apply

Applications must include an updated resume and a cover letter that explains how previous experiences have prepared you for this role and why this role aligns to your career goals.

Applications will be accepted on a rolling basis.  

The Walton Family Foundation is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.

Basic Qualifications

• Strong technical skills, including knowledge of Microsoft Office Suite and SharePoint
• 3 – 5 years of full-time professional experience or significant internship experience, preferably in an office environment