Administrative Assistant

Job Title

Administrative Assistant

Job Description

About the Position
Walton Family Foundation is seeking a skilled, highly-motivated and diplomatic individual to join the team as an Administrative Assistant to the Executive Assistant to the Director of the Walton Family Foundation. The ideal teammate will have the demonstrated ability to support the efforts of executive leadership of the Walton Family Foundation.

You’ll join a top-notch team, providing administrative support and assisting team members with project management and clerical duties.

What you will do
You will be responsible for providing high-level project and administrative support to the Executive Director and Leadership team. This position will coordinate day-to-day activities, manage administrative needs and ensure timely flow of information to and from the Executive Assistant. You will also facilitate regular and timely communication to leaders, staff and key external relationships, such as the Board of Directors.

• Organize internal and external meetings, including notifying attendees, reserving conference rooms, ordering refreshments, handling logistics, drafting and distributing agendas, and taking minutes as needed
• Coordinate the Executive Director and team scheduling, domestic and international travel, and other administrative needs
• Track, monitor and follow-up on projects and action items that stem from the Executive Director; work closely with members of the executive team to receive regular updates on outstanding items
• Coordinate the preparation of briefing materials for meetings and events; work with the Communications staff to coordinate development and preparation of the Executive Director’s public speeches and remarks; work with Development staff on preparation and travel for meetings and communications with donors
• Reconciling credit card reports
• Order supplies for the department, retrieving/sorting incoming and outgoing mail, shipping, maintain cleanliness of shared office spaces
• Other duties as requested to meet department and organizational needs

Who we are looking for
The ideal candidate must be down-to-earth, organized, flexible, service-oriented and a self-starter who enjoys working in a fast-paced and professional team environment that is mission-driven, results-oriented, and community-focused. They must exercise critical thinking and good judgment in a variety of situations, learn fast and apply excellent project management skills. They must be willing to roll up their sleeves and “do” in addition to working collaboratively with others.

About the Walton Family Foundation
The Walton Family Foundation is at its core, a family-led foundation. Three generations of the descendants of our founders, Sam and Helen Walton, and their spouses, work together to lead the foundation and create access to opportunity for people and communities. We work in three areas: improving K-12 education, protecting rivers and oceans and the communities they support, and investing in our home region of Northwest Arkansas and the Arkansas-Mississippi Delta.

The Walton Family Foundation is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.

Basic Qualifications

Qualifications required for your success
• 3+ years’ experience providing direct senior-level project and administrative support
• Excellent oral and written communication skills
• Exceptional organizational skills and attention to detail
• Demonstrated competence with tracking, coordinating and follow-up of priorities and projects
• Superb professionalism and diplomacy; ability to interact with high-level individuals internally and externally
• Ability to multitask and prioritize a number of projects

Personal attributes that support your success

• Ability to act as a trusted advisor to principals and colleagues while demonstrating expertise and integrity
• You are helpful, a team player, and show respect while collaborating with others
• You are results-oriented and exercise sound judgment in your work
• A lifelong learner, who is inquisitive and solves problems with bold thinking and innovation
• A visionary who plans for the future with imagination and wisdom
• You are dedicated to achieving excellence and work with others to tackle the tasks at hand