Executive Assistant

Job Title

Executive Assistant

Job Description

The Walton Family Foundation is seeking a skilled, highly motivated and entrepreneurial individual to join the foundation as an Executive Assistant.

About the Position
The primary duty of the executive assistant will be to provide high-level project and operational support to the Environment Program Director and Leadership Team. This fast-paced position plays a key role in the success of the Environment Program staff.

Specific duties include the following:

Executive Support (70% of time)
• Provide operational support to the Environment Program Director and Leadership Team, including drafting agendas and scheduling meetings, conference calls, and maintaining calendars.
• Design and implement a system for timely and accurate information flow to and from the Environment Program Director and Leadership Team to Environment Program staff.
• Anticipate Environment Program Director and Leadership Team operational needs and respond adeptly to rapidly changing priorities.
• Provide executive support to the Environment Program Director by managing and maintaining Director’s schedule and calendar by planning meetings, conferences, teleconferences, and travel, coordinating correspondence and processing reimbursements and expenditures, while exercising discretion in committing Environment Program Director’s time.
• Build and maintain strong relationships with leadership team members and external stakeholders (key partners, grantees, leaders in the environment field).
• Assist with drafting letters and documents, and with timely response to emails and any other types of correspondence on behalf of the Environment Program Director.
• Track, monitor, and follow-up on projects and action items that stem from the Environment Program Director; work closely with leadership team members to receive regular updates on outstanding items.

Special Projects (30% of time)
• Special projects, as assigned. Examples include: conducting background research on areas of interest to the Environment Committee; and supporting the Environment Program Director in preparing material for inclusion in Committee and Board meeting packets
• Support the Environment Program Director with special projects, analysis and development of materials related to Strategy25.

Who we are looking for:
The position calls for a passion for or a willingness to learn about, the foundation’s Environment Program. The role requires initiative and decisiveness combined with flexibility and a capacity to give and receive feedback graciously.

The Foundation seeks a strong individual with excellent interpersonal, technical and communication skills. The successful candidate will be both a self-starter who knows how to take the initiative, and a collaborative colleague who can work effectively as part of a dynamic, nation-wide team.

Personal attributes that support your success
• Bachelor’s degree preferred, but not required
• Ability to conduct research and synthesize large amounts of information and material;
• Intellectual agility and the ability to analyze, think critically, and understand emerging issues that are directly relevant to programmatic funding areas
• Discretion, strong judgment, and flexibility about overall priorities and day-to-day tasks;
• A problem solver with a demonstrated capacity to meet deadlines and a commitment to customer service;
• Ability to hold others accountable to deadlines, understand and navigate complex processes and communicate effectively with both internal and external stakeholders;
• Excellent written and oral communication skills under tight timelines;
• A passionate commitment to the goals of the Environment Program and the Walton Family Foundation, and the ability/willingness to adapt as those goals evolve;
• Ability to build internal and external relationships and networks in order to achieve the Environment Program’s ambitious goals;
• Positive, collaborative approach to work with unquestionable ethics and personal integrity
• Demonstrated capacity to work as part of a team, as well as independently
• Strong technical skills, including knowledge of Microsoft Word, Excel, Outlook

About the Walton Family Foundation
The Walton Family Foundation is, at its core, a family-led foundation. The children and grandchildren of our founders, Sam and Helen Walton, lead the foundation and create access to opportunity for people and communities. We work in three areas: improving K-12 education, protecting rivers and oceans and the communities they support, and investing in our home region of Northwest Arkansas and the Arkansas-Mississippi Delta. In 2017, the foundation awarded more than $535 million in grants in support of these initiatives. To learn more, visit waltonfamilyfoundation.org and follow us on Facebook and Twitter.

Headquartered in Bentonville, Arkansas, with offices in Washington, D.C., Jersey City, New Jersey and Denver, Colorado, approximately 125 staff conduct the day-to-day operations of the foundation.

About the Environment Program
We must sustain the places that sustain us. Conservation solutions that make economic sense will stand the test of time, providing opportunity to future generations.
• Protect oceans and rivers and the livelihoods they support;
• Are open to ideas from farmers, fishermen, businesses and conservationists, ensuring them an active role in solutions that are good for the environment and the economy;
• Work to end over-fishing and protect coastal jobs;
• Improve the quality and availability of water in our nation’s largest river basins; and
• Restore lost wetlands and the protection they provide to people and communities along the coastal Gulf of Mexico.

The Walton Family Foundation is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status of protected veteran, among other things or status as a qualified individual with a disability.

Basic Qualifications

• 3 – 5 years of full-time professional experience providing senior-level support;
• Excellent organizational skills, detail-orientation, and project-management skills that reflect ability to perform and prioritize multiple tasks seamlessly and follow-through consistently;