Program Support Associate - Personal Philanthropy Group
Job Description
The Walton Family Foundation is seeking a skilled, highly motivated and entrepreneurial individual to join the foundation as a Program Support Associate. This position will work on a team that is responsible for operational/administrative support of the department’s Program Staff and the Walton family members’ personal philanthropy. Duties vary according to need, from administrative support to the logistics of grants management, with assignments growing in complexity along with experience and capacity.
What you will do
• Assist with general correspondence, requests for information, creation and updating of files and records including grantee acknowledgement letters, follow-up reports, etc.
• Create and maintain database/physical system records and prepare routine and custom management reports
• Work with Operations and IT on requirements for custom reports, online grant cycles, etc.
• Populate and maintain a client service-oriented database that documents important requirements and workflows, such as specific templates or approval processes.
• Assist in scheduling and planning for events such as meetings, travel, conferences and presentations, which may include coordinating arrangements for participants, handling logistics, and preparing and disseminating materials for various related entities.
• Complete other projects and assignments as assigned based on the needs of the department and/or the foundation.
Who we are looking for
Personal attributes that support your success
• Demonstrated organization and time management skills
• Demonstrated capacity to work as part of a team, as well as independently
• Excellent written and oral communication skills
• Proactive approach to assisting colleagues and delivering excellent customer service
• Attention to detail and problem solving, with a demonstrated capacity to meet deadlines
• Actively seeks opportunities to improve or streamline the way we do things to increase efficiency and improve quality
• Intellectual agility and the ability to analyze, think critically, and understand emerging issues that are directly relevant to programmatic funding areas
• Comfortable asking questions and contributing new ideas
• Unquestionable ethics and personal integrity
About the Walton Family Foundation
The Walton Family Foundation is, at its core, a family-led foundation. The children and grandchildren of our founders, Sam and Helen Walton, lead the foundation and create access to opportunity for people and communities. The Foundation’s giving is focused on three areas: improving K-12 education, protecting rivers and oceans and the communities they support, and investing in our home region of Northwest Arkansas and the Arkansas-Mississippi Delta. The Foundation also invests in areas of deep personal interest to individual family members.
Headquartered in Bentonville, Arkansas, with offices in Washington, D.C., Jersey City, New Jersey and Denver, Colorado, approximately 125 staff conduct the day-to-day operations of the foundation.
About the Personal Philanthropy Group
In addition to our three program areas, individual members of the Walton family have a range of philanthropic interests, some of which are highly aligned with the WFF program areas and some of which are entirely independent.
In the Personal Philanthropy Group, we
• Support the diverse interests of a growing family;
• Cover a broad area of giving including standalone grants and those that are part of larger grantmaking strategies established by family members;
• Benefit from the deep experience and best practices of the foundation’s core programs, and our programs benefit from bold ideas and innovation generated by individual giving;
• Help accelerate progress toward the goals of our core programs with complementary support from individually directed grantmaking.
The Walton Family Foundation is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status of protected veteran, among other things or status as a qualified individual with a disability
Basic Qualifications
• Bachelor’s degree required
• Minimum of one to three years’ work experience, preferably in an administrative role in a nonprofit office environment requiring interaction with both internal and external “customers”
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, SharePoint (SQL Server experience a plus but we will train Associates to use our database)
